Ontario Health IT Conference

Sponsored by

Also in partnership with

Toronto Congress Centre  |  Thursday, October 3rd, 2019

Ways to Participate

See attendee demographics and previous event attendee guide samples at the bottom of the page

Exhibit-Only

2020 Ontario Floor Plan   

Agenda

Once sold out, we cannot expand the floor plan to accommodate more exhibits.

10x10 Booth package option

Exhibit-Only: Benefits that come with 10x10 exhibit space include:  (Tom, have the info below be within a drop-down box and assume they won’t click on it so hovering over it works better—to see dropdown info)

Up to 3 staff passes.
Includes access to the continental breakfast, buffet lunch, and beverages at scheduled breaks, (same as attendees).

E-ticket with your company logo & booth #
Email to invite current and prospective ‘provider’ clients. *Invitees must be management level and work at places of patient care in Ontario such as a hospital, health system organization, medical clinic, doctor office, or similar.

Post Conference Attendee Contacts List (New this year) Post-conference attendee contact list based on those attendees who opt-in. The list will be shared with exhibitors the week of 10/5 through 10/9/2020.

Booth exhibit space furnishings (what is included)
6ft draped counter high table
2 bar stool height chairs
1 waste can
3ft pipe and draping side rails
8ft tall pipe and draping back drop
Booth ID sign
Standard wireless internet service

Company listing on website and in Event Conference Guide.
Includes your logo with link and 50-word description.

Up to 2 staff passes to the post-event networking reception.

Parking onsite for the event set-up day and for event day.

Your company logo featured periodically during the event day on the large screen above the event keynote stage.

10x10 Booth - $2200 CAD (Convert to USD)

Limited availability.
Click here to request information

Attendee guide advertising options below.

10x20 Booth - $4400 CAD (Convert to USD)

Sold Out

Attendee guide advertising options below.

Ala Carte Sponsorships

Speaking Level Sponsorship* - $4000 CAD + Booth cost

*Limited to eight. These eight must each be pre-approved by show management and our event sponsor. Show management and our event sponsor will have their eight choices made by May of 2019 in order to begin promoting.
• Companies interested in this ALA CARTE SPONSORSHIP may sign up for it, but will only be charged for this sponsorship price if chosen as one of the eight breakout session speaking level sponsorships.
• Companies interested in this sponsorship can be one solo sponsor, or two partner companies combining to co-sponsor it.
• Companies interested in this sponsorship should submit to show management one or two proposed presentations or panel discussions.

This sponsorship, if one of the eight chosen,  comes with a ¼ page color ad in the Conference Guide.

Some general guidelines to keep in mind:
• These presentations should not be "salesy" or an infomercial in any way, shape, or form. Our audience is not looking for sales pitches.
• HIT vendors who bring together cutting-edge presentations that incorporate one or more hospital provider staff clients/prospects to give their perspectives on the session topic tend to be received well in this program.
• HIT vendors may moderate a panel of providers they assemble and cover a hot topic during their session.
• Each breakout presentation room will be set up with a small head table (if needed) for up to four seated panelists. There will be a podium, a stool behind the podium. An A/V projector unit to (if needed). An A/V presentation screen behind/next to the podium. Wireless internet service. Electricity. One literature table near room entrance.
• Breakout sessions will be 45 minutes and cannot run over.

Proposed topics should be emailed to the Conference Director, Robert Glanville,robert@regionalhealthitconference.com. Robert will follow up with the selection status.

Signing up for this sponsorship does not mean your company is a confirmed Presenting Level Sponsor. Those not chosen will not be charged.

Sold Out

WiFi sponsor - $3000 CAD + Booth cost

Includes:
• Wi-Fi code will be your company name, which will be used by all attendees and exhibitor staffs.
• Conference Guide and website recognition.
• Recognized periodically throughout the event day on the video screen above the keynote stage.

Sold Out

Networking reception sponsor - $6,000 CAD + Booth cost

*May be purchased by one company/organization, or this can be shared by two partner companies.

Includes:

  • Conference Guide and website recognition.
  • This sponsorship recognized periodically throughout the event day on the video screen above the keynote stage.
  • The sponsor(s) may hang your company banners in two locations within the Reception Room.
  • The sponsor(s) have the opportunity to disperse the ‘beverage tickets’ during the reception.
  • The sponsor(s) may have up to five staff attending this networking reception.

Sold Out

Attendee Bag Sponsor - $3000 CAD + Booth cost

Includes:

  • The sponsor company provides (300 to 500) logo’d bags on 9/30/20 during event move-in & set-up.
  • Show management staff provides the bags in the registration area to attendees.
  • Recognition within the printed Conference Guide.
  • Recognized periodically throughout the event day on the video screen above the keynote stage.
  • Recognition on the exhibitor's list on the event website

Sold Out

Breakfast Sponsor - $4000 CAD + Booth cost

*May be by one company, or this can shared by two partner companies.

Includes:

  • Conference Guide recognition.
  • This sponsorship recognized during breakfast, also periodically throughout the event day on the video screen above or on the keynote stage.
  • Recognition on the Exhibitors List on event website
  • Recognition on the Agenda page on event website

Sold Out

Lunch Sponsor - $6000 CAD + Booth cost

*May be purchased by one company, or this can shared by two partner companies.

  • Includes:
  • Conference Guide recognition.
  • This sponsorship recognized during lunch, also periodically throughout the event day on the video screen above or on the keynote stage.
  • Recognition on the Exhibitors List on event website
  • Recognition on the Agenda page on event website

Sold Out

Lanyard Sponsor* - $4000 CAD + Booth cost

Your company provides (at least 500, or up to 600) lanyards with your company name/logo on them (the nicer, the better).

Show management staff provides these lanyards at registration when attendees pick up their attendee name badge.

Recognition within the printed Conference Guide

Recognition on the conference Exhibitors / Sponsors web page.

Recognized periodically throughout the event day on the video screen above or on the keynote stage.

*We do keep a few generic lanyards at registration for attendees associated with a company that might compete directly with the lanyard company sponsor.

Sold Out

Other ways to market your company/organization

Attendee Guide color print ad*.

¼ page color print ad - $1750 CAD (Exhibitor cost)

¼ page print ad - $2000 CAD (Non-exhibitor cost*)

½ page color print ad - $3000 CAD (Exhibitor cost)

½ page color print ad - $3500 CAD (Non-exhibitor cost*)

*All ads must be HIT solutions or services oriented and approved by show management. Non-exhibitor print ads cannot compete with any of the 61 exhibitors.

Attendee Audience Demographic Information:

We are estimating the 2020 Ontario Health IT Conference attendee numbers to be conservatively in the range of 350 to 500 HIT Professionals, not including conference exhibitor/sponsor staffs.
For reference, for the 1st annual Ontario Health IT Conference held October 2019, there were a total of 330 attendees.
Of those 330, over 275 were staff persons from Ontario based provider organizations.
In addition, there were approximately 170 exhibitors and sponsors staff onsite, too.

All attendees combined onsite for the conference day was just over 500 for year one in Ontario.

• We target/invite full-time staff persons who work in places where patient care happens in the province of Ontario.

• We invite deciders and influencers from area hospitals, health care system organizations, medical clinics, doctor offices, and IT departments of medical colleges and universities in Ontario.

• The event sponsor is HIMSS Ontario Chapter. This chapter consists of over 500 HIT professionals. These members will be invited to attend by chapter leadership.

• We also invite Ontario area HIT professionals from healthcare provider organizations who are not current members of HIMSS Ontario Chapter.

• We also invite the membership of our event association partners.

• We target C level, D level, M level, and a variety of other healthcare executives from area health care provider organizations who influence decision making.

• Since ’06, we have built and managed over twenty regional HIT conferences in the states and we have always exceeded the minimum 300 level of event attendees anticipated.

Past Event Guide Samples