Ontario Exhibitor & Sponsor Registration 2021

Ontario Health IT Conference
Thursday, September 30th, 2021

Sponsored by

Also in partnership with

2020 Ontario Floor Plan   

Once sold out, we cannot expand the floor plan to accommodate more exhibits.

Ways to Participate

Exhibit-Only

10x10 Booth package option

Exhibit-Only: Benefits that come with 10x10 exhibit space include:  (Tom, have the info below be within a drop-down box and assume they won’t click on it so hovering over it works better—to see dropdown info)

Up to 3 staff passes.
Includes access to the continental breakfast, buffet lunch, and beverages at scheduled breaks, (same as attendees).

E-ticket with your company logo & booth #
Email to invite current and prospective ‘provider’ clients. *Invitees must be management level and work at places of patient care in Ontario such as a hospital, health system organization, medical clinic, doctor office, or similar.

Post Conference Attendee Contacts List (New this year) Post-conference attendee contact list based on those attendees who opt-in. The list will be shared with exhibitors the week of 10/5 through 10/9/2020.

Booth exhibit space furnishings (what is included)
6ft draped counter high table
2 bar stool height chairs
1 waste can
3ft pipe and draping side rails
8ft tall pipe and draping back drop
Booth ID sign
Standard wireless internet service

Company listing on website and in Event Conference Guide.
Includes your logo with link and 50-word description.

Up to 2 staff passes to the post-event networking reception.

Parking onsite for the event set-up day and for event day.

Your company logo featured periodically during the event day on the large screen above the event keynote stage.

10x10 Booth - $2500 CAD (Convert to USD)

10x20 booth package

Exhibit-Only: Benefits that come with 10x20 exhibit space include:

Up to 5 staff passes.
Includes access to the continental breakfast, buffet lunch, and beverages at scheduled breaks, (same as attendees).

E-ticket with your company logo & booth #
Email to invite current and prospective ‘provider’ clients. *Invitees must be management level and work at places of patient care in Ontario such as a hospital, health system organization, medical clinic, doctor office, or similar.

Post Conference Attendee Contacts List (New this year) Post-conference attendee contact list based on those attendees who opt-in. The list will be shared with exhibitors the week of 10/5 through 10/9/2020.

Booth exhibit space furnishings (what is included)
One or two 6ft draped counter high table (your choice)
2 bar or 3 stool height chairs (your choice)
2 waste cans
3ft pipe and draping side rails
8ft tall pipe and draping back drop
Booth ID sign
Standard wireless internet service.

Company listing on the website and in Event Conference Guide.
Includes your logo with a link and a 50-word description.

Up to 4 staff passes to the post-event networking reception.

Parking onsite for the event set-up day and for event day.

Your company logo featured periodically during the event day on the large screen above the event keynote stage.

10x20 Booth - $5000 CAD (Convert to USD)

Ala Carte Sponsorships

Speaking Level Sponsorship* - $5,000 CAD + Booth Cost

*These are limited. Important to note that these cannot be sales pitch-oriented presentations.

All sessions/presentations must incorporate provider staff perspectives and thoughts.

i.e. your company will need to incorporate one or more of your company’s hospital or medical clinic customers/clients who agree to be a panelist and to sharing their perspectives on the session topic.

Optimal to have multiple provider staff perspectives being shared as a part of your company’s non-sales pitch presentation or panel discussion.

Again, no infomercials. Companies who ignore this, unfortunately, will not be able to present in future year conferences.

Critical that 100% of speaking sponsors understand this and present their sessions accordingly.

Topics and descriptions submitted must not be similar to other ones that are already posted on the Agenda at the same time.

  • includes one private breakout presentation room  be set up with a head table for up to four seated panelists.

Also included within the private breakout room:

  • a speaker podium, and a chair stool behind the podium.
  • an A/V projector unit to plug in your lap top or thumb drive to (if needed).
  • an A/V staff person onsite to assist getting plugged in, if needed.
  • an A/V presentation screen behind/next to the podium.
  • The room will be set up with sound speakers.
  • Wireless internet service – in case needed for your presentation/session.
  • Electricity.
  • One literature table near room entrance.
  • Classroom & theater-style seating within the breakout rooms for attendees
  • Breakout sessions will be 45 minutes in length and cannot run over.
  • Includes a ¼ page color ad within the hard copy Attendee Guide. Ad will appear under your conference session information and company logo.
  • The session will be listed within the Agenda web page both online and in print within the Attendee Guide.
WiFi sponsor - $4,000 CAD + Booth cost

Includes:

  • Wi-Fi code will be your company name, which will be used by all attendees and exhibitor staffs.
  • Conference Guide and website recognition.
  • Recognized periodically throughout the event day on the video screen above the keynote stage.
Keynote stage A/V sponsor - $7,500 CAD + Booth cost

Details in progress. Check back soon.

Attendee Bag Sponsor - $3000 CAD + Booth cost

Includes:

  • The sponsor company provides (300 to 500) logo’d bags on 9/30/20 during event move-in & set-up.
  • Show management staff provides the bags in the registration area to attendees.
  • Recognition within the printed Conference Guide.
  • Recognized periodically throughout the event day on the video screen above the keynote stage.
  • Recognition on the exhibitor's list on the event website
Lanyard Sponsor* - $4000 CAD + Booth cost

Your company provides (at least 500, or up to 600) lanyards with your company name/logo on them (the nicer, the better).

Show management staff provides these lanyards at registration when attendees pick up their attendee name badge.

Recognition within the printed Conference Guide

Recognition on the conference Exhibitors / Sponsors web page.

Recognized periodically throughout the event day on the video screen above or on the keynote stage.

*We do keep a few generic lanyards at registration for attendees associated with a company that might compete directly with the lanyard company sponsor.

Breakfast Sponsor - $4000 CAD + Booth cost

*May be by one company, or this can shared by two partner companies.

Includes:

  • Conference Guide recognition.
  • This sponsorship recognized during breakfast, also periodically throughout the event day on the video screen above or on the keynote stage.
  • Recognition on the Exhibitors List on event website
  • Recognition on the Agenda page on event website
Lunch Sponsor - $6000 CAD + Booth cost

*May be purchased by one company, or this can shared by two partner companies.

  • Includes:
  • Conference Guide recognition.
  • This sponsorship recognized during lunch, also periodically throughout the event day on the video screen above or on the keynote stage.
  • Recognition on the Exhibitors List on event website
  • Recognition on the Agenda page on event website
Networking reception sponsor - $6,000 CAD + Booth cost

*May be purchased by one company/organization, or this can be shared by two partner companies.

Includes:

  • Conference Guide and website recognition.
  • This sponsorship recognized periodically throughout the event day on the video screen above the keynote stage.
  • The sponsor(s) may hang your company banners in two locations within the Reception Room.
  • The sponsor(s) have the opportunity to disperse the ‘beverage tickets’ during the reception.
  • The sponsor(s) may have up to five staff attending this networking reception.
Charging Station Kiosks Sponsorship - $4,000 CAD + Booth cost

Details in progress. Check back soon.

Break Refreshments & Beverages Sponsor - $750 CAD + Booth Cost

Includes:

• Your company’s linked logo on the conference Agenda web page

• Your company’s logo included in print in the hard copy Attendee Guide within the Conference Agenda page(s)

• Your company’s logo  and recognition of this sponsorship featured on the two main screens next to the keynote stage / main attendee seating area during the break(s) chosen to sponsor

Other ways to market your company/organization

Attendee Guide color print ad*.

¼ page color print ad - $1750 CAD (Exhibitor cost)

¼ page print ad - $2000 CAD (Non-exhibitor cost*)

½ page color print ad - $3000 CAD (Exhibitor cost)

½ page color print ad - $3500 CAD (Non-exhibitor cost*)

*All ads must be HIT solutions or services oriented and approved by show management. Non-exhibitor print ads cannot compete with any of the 61 exhibitors.

Attendee Audience Demographic Information:

We are estimating the 2020 Ontario Health IT Conference attendee numbers to be conservatively in the range of 350 to 500 HIT Professionals, not including conference exhibitor/sponsor staffs.
For reference, for the 1st annual Ontario Health IT Conference held October 2019, there were a total of 330 attendees.
Of those 330, over 275 were staff persons from Ontario based provider organizations.
In addition, there were approximately 170 exhibitors and sponsors staff onsite, too.

All attendees combined onsite for the conference day was just over 500 for year one in Ontario.

• We target/invite full-time staff persons who work in places where patient care happens in the province of Ontario.

• We invite deciders and influencers from area hospitals, health care system organizations, medical clinics, doctor offices, and IT departments of medical colleges and universities in Ontario.

• The event sponsor is HIMSS Ontario Chapter. This chapter consists of over 500 HIT professionals. These members will be invited to attend by chapter leadership.

• We also invite Ontario area HIT professionals from healthcare provider organizations who are not current members of HIMSS Ontario Chapter.

• We also invite the membership of our event association partners.

• We target C level, D level, M level, and a variety of other healthcare executives from area health care provider organizations who influence decision making.

• Since ’06, we have built and managed over twenty regional HIT conferences in the states and we have always exceeded the minimum 300 level of event attendees anticipated.

2019 Ontario Event Guide

Past USA Event Guide Examples

2019 Ontario Sample Attendees

2019 Ontario Sample Attendee Organizations/Companies

2019 Ontario Photos   

Once sold out, we cannot expand the floor plan to accommodate more exhibits.

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